All posts by Randy Koehler

December 2018 – President’s Letter

Celebrating our legacy at Woodhaven is important; and what makes a legacy are the footprints left behind. Over the past several years as a community, we have seen many couples or families that owned property for a very long time take their final journey out of the Woodhaven gate. They leave behind memories of their beautiful lot with personal touches and family sign with their section and lot number hung with pride by their drive.
 

We had such a family leave our Woodhaven community gate to seek their final destination in Arizona. Section 27 said farewell to this couple who had an impact on their “own slice of heaven”, as their fellow Property Owners stated. Their names are Ralph and Carol and they were Woodhaven campers for more than 38 years. They were a mainstay in this section—friendly and caring Property Owners who always took the time to chat with their neighbors. I admire all the Property Owners in Section 27 who took the time to say goodbye and thanked them for being a part of their section and lives for so many years. It’s these types of moments we need to hold on to in the world we live in today.
 

Another known fact about this couple is they were passionate about “speaking up” at Woodhaven and submitted many Speak Up Sheets over the years – lots and lots of them. The same care, pride and effort they had taken with their property was no different when they shared their concerns, recommendations and thanks in all those Speak Up Sheets they submitted. As a fellow Property Owner and Board Director, thank you Ralph and Carol for taking the time to do all these little things that add up to a big impact on Woodhaven.
 

Speaking your opinion at Woodhaven is an important part of being a member of our Association. I know there are skeptics out there who do not believe in submitting Speak Up Sheets, or do not have the time to attend meetings. I ask that you please make the time. Speak Up Sheets are available at the Association Office as well as on the website and in the Woodhaven mobile application. Speak Up Sheets are directed to the appropriate Association department heads and a response is provided directly to the Property Owner if requested. In addition, the Speak Up Sheets are made available online for the Board of Directors to review—and I do review them! Not only do I review Speak Up Sheets as a Director, I submit some myself as a Property Owner if I see something that needs to be addressed. Speak Up Sheets are also a way for you to share your opinion on projects or pending changes to our Rules and Regulations that are being considered. You have a voice in these matters.

 I will end this message by again saying “thank you” Ralph and Carol. Thank you for your legacy and the huge footprints you left at Woodhaven. We will try and do you justice by carrying it on in the humble, caring and thoughtful way in which you enjoyed Woodhaven for those 38 years!

Christine Moffett,
Board of Directors President

November 2018 – President’s Letter

Fellow Property Owners-

It seems like yesterday the pools were open and Woodhaven was buzzing with barbeques and bands.  What a fantastic fun filled summer.  I know for me it has been a whirlwind of gatherings, campfires, and some of the best pot lucks around.  A shout out to Section 14, you are the masters of potluck and I am a true fan and follower.  I also had the pleasure of going to the “Togetherness Gathering” at the Pavilion.  For those Property Owners who did the planning and donating time, food, beverage and entertainment, thank you for bringing the Woodhaven community spirit to life.

As I mentioned in my previous President’s Letter it is a wonderful thing to have Property Owners volunteer and be involved in our community.  Over the past couple of months, we have placed notices in our newspaper and on our website for applications for committees and the response has been overwhelming.  Thank you to all that applied.  We didn’t have enough available spots, but when other opportunities to volunteer come up, we will follow up with you. 

 As an Association we never close so that means during the late Fall and throughout the winter the Board of Directors and Woodhaven Staff will be planning and preparing for the Summer of 2019.  So continue to be involved and if you want to hear more about the proposed budget for the recommended assessment for 2019-2020, put Saturday, November 10th on your calendar for the Annual Budget Hearing, which will be held at the Family Center.

Lastly, I had the opportunity to meet new and current Property Owner friends at the “Meet and Greet” I held on September 15th at the Campstove Restaurant.  It was great to share a cup of coffee with all.  We will have to share a virtual cup of coffee in the late fall and winter months during my Facebook Live sessions so we can stay connected.

I will steal the words from the gathering at the Pavilion – Woodhaven Togetherness is the best!

Christine Moffett,
Board of Directors President

September 2017 – President’s Letter

Ivan Martinez - Board President
Ivan Martinez – Board President

Our summer has given us record amounts of rainfall and yet we have had many beautiful days. I hope that everyone enjoyed our Main Event weekend. Our recent road improvements serve as a reminder to our Owners that our staff and your board have your best interests at heart. Many of the projects completed this year reflect what a wonderful place we have and our commitment to continuous improvement.

I wish to welcome all our new Owners and their families to our Woodhaven family. In speaking to many new Owners I was told that they couldn’t believe all that we, as an association, provide our Members.

Hopefully our road improvements project did not adversely affect any of us. This year we received favorable pricing and decided to expand the road projects which will put us ahead on our improvement schedule. If you have our Woodhaven App on your smartphone, you probably received the notifications put out by staff which apprised us of where road construction was occurring. I myself was impressed by how much work was going on and the amount of coordinating happening on our announcements.

Sincerely,

Ivan Martinez
Board of Directors President

August 2017 – President’s Message

Ivan Martinez - Board President
Ivan Martinez – Board President

My message this month is one of information dissemination. We have numerous Owners at Woodhaven who have chosen to be your point of contact for information about your beloved Woodhaven. These Owners are known to everyone by the titles of Section Representative or Alternate Section Representative. Once a month these individuals attend a Section Rep meeting where they talk about upcoming projects, activities, or how our many internal departments operate. Your Section Reps hold three meetings each camping season in their respective sections or sometimes as a joint section meeting in order to pass on information to you, our Owners. I urge everyone to attend your section meetings and learn what’s happening at Woodhaven from your Section Representatives. As an intricate part of our Association, I would like to thank them all for their devotion.

During our last Board of Directors meeting, I was presented with a check for the Veterans Memorial display from one of our veterans, Mr. Stephen Fleck, who started a Go Fund Me page in order to replace several veterans display items which were taken and later recovered by our Public Safety staff. The funds were donations by some of our Owners and businesses who were outraged that this had occurred. The Veterans Ad Hoc Committee will be meeting this month to discuss ways to utilize these funds in enhancing our Veterans Memorial display. My heartfelt thanks to all who donated to this fund.

Our Board of Directors has a responsibility to you, the Owners, and one of them is maintaining the common properties, buildings, roads and other improvements within Woodhaven Lakes. We are also tasked with conducting its affairs in keeping with the highest ethical, moral, and legal standards. During the past five years we have had numerous debates, discussions and planning centered on our Nature Center building and I am happy to report that a positive vote was taken on June 26th at the Board of Directors meeting. We will have further information posted on the construction schedule in future Association postings on Facebook and our website.

Our Main Event weekend is rapidly approaching. Many great events and activities are planned for this weekend with our fireworks display as our feature attraction. This year our fireworks will be done over Woodhaven Lake with a Venetian Boat Parade to precede the fireworks(more info on page 24). I hope to see many of you by the Family Center and Beach that evening.

I wish you all many blessings, love and respect.

Ivan Martinez
Board of Directors President

July 2017 – President’s Message

Ivan Martinez - Board President
Ivan Martinez – Board President

This is the time of year that I wish all our Woodhaven fathers a happy Fathers Day. We have just celebrated the memory of our fallen military members with respect and honor. Thanks to all our veterans and the many families at the Memorial Day ceremony. We had the highest attendance ever. Woodhaven staff did a fantastic job setting up this ceremony. A concrete medallion of the U.S. Marine logo was donated and placed into our display. This medallion had belonged to an owner/veteran that passed away and my heartfelt thanks go to the owners that donated it for our display. Natalie from recreation took the initiative to obtain the medallions for all our service branches and the Veterans Memorial Ad Hoc committee will be working on the placement of the medallions in upcoming weeks.

The Board of Directors conducted their first of three board meetings on property. The meeting was well attended by many owners some of which were pro or con on our Nature Center project. A vote was taken and it was turned down at this time. I, along with several board members, felt that more discussion remained to be completed and I have called for another meeting in Naperville to discuss this project in its entirety. Some of our owners called the new facility a Taj Majal and for me I think of it as a nature palace. I have witnessed the wonder, amazement and inquisitiveness of families and children when attending the many projects held at the Nature Center. I have always been an advocate for this project. Staff and property owners on your Facilities Planning Committee have spent years debating the size, use, location and ADA (Americans with Disabilities Act) concerns.

We have planned a communications hub within this building in order to centrally house our fiber optics upgrade. The cost for this project has been factored into your dues and placed into our reserves for capital improvements. I would like to break the numbers down for everyone. The current building is 2,471 square feet in size and we sent out to bid a structure that will be 3,584 square feet. This square footage doesn’t include a 500 square foot screen room or the 400 square foot portico. An additional 61 square feet will be added to the bait shop and 427 square feet to the Nature Center side. Bathrooms will be added which total 315 square feet which include public access restrooms and an employee restroom. We currently have a single stall 32 square foot bathroom in the bait shop area. The communications hub will be housed in the mechanical room. We currently have a 73 square foot room and are proposing a 345 square foot room which increases the size by 272 square feet. The mechanical room will also double as a storage area for this facility.

This plan and the reasons for the new building are outlined in a presentation that you can link to from the Woodhaven phone application in the announcement section dated October 17, 2016 or on our website. I urge all owners to take the time to see what this project entails.

During our board meeting an owner in attendance stated that she had crunched the numbers and our building cost per square foot was extremely high. I would like to have that owner recheck the numbers and if the site work for the parking area and demolition cost for the old building were on those figures then the totals are totally different in determining cost per foot. We will be discussing all of this at our next meeting.

When consideration is given to what the association has spent in recent years starting with the Pool 2, beach and Family Center Project at 1 million and seventy three thousand dollars, the road improvements since 2010 at 2 million dollars, 700 thousand dollars in fiber optics and IT improvements which includes multiple extensions to our fiber optics network/camera systems/phone and network upgrades you will see that the state of Woodhaven Lakes is one based on great planning, improvements and an eye to the future.

I hope to be here with my family for many more years and I have total confidence in our management staff and you the owners of Woodhaven. The figures I have quoted reflect many projects, but not all that have been undertaken in the last ten years and it places the Nature Center project in the middle of cost compared to what we’ve completed. I personally took this project and placed myself in your shoes and that of our children. This is a place to learn, love and embrace nature. As your board President I looked at the benefits afforded to our families and moving forward. I chose to side with the recommendations made by our Facilities Planning Committee because they got it RIGHT.

Thank you all and God Bless,

Ivan Martinez
Board of Directors President

June 2017 – President’s Message

Ivan Martinez - Board President
Ivan Martinez – Board President

April showers got the best of us at Woodhaven, so we should have some great May flowers coming our way! May is here and for many of our veterans and their families, we will honor those men and women who died while serving in the U.S. military. Woodhaven will be hosting our annual Memorial Day Flag Dedication and Ceremony on Monday, May 29th at the Lakeview Building. I wish to extend a heartfelt thanks to the members of the American Legion Post 453 in Amboy, Illinois for the support they have given Woodhaven over the years at the Memorial Day Flag Ceremony.

This is also the time of year we reflect on the second anniversary of the tornado that struck Woodhaven. We have accomplished a lot towards getting Woodhaven back to normal, but there is still work remaining. The trees planted in late 2015 and early 2016 appear to be budding quite nicely. Many thanks to our volunteers who helped staff in the planting endeavors.

The first day of summer is right around the corner; be mindful of weather patterns. Keep your weather radio in working order and we would like to see everyone switch from the text alert system, to the new Woodhaven Lakes app for notifications. In order to unsubscribe, reply to or text the alert number(317-800-7269) with “STOP.” You will then receive a confirmation text. With the Woodhaven Lakes smartphone application, you can receive push notifications by going to your settings, and allowing notifications from the app. Please call the Association Office if you have any questions.

Stay safe, stay alert, and have a great camping season!

God Bless,

Ivan Martinez
Board of Directors President

May 2017 – President’s Message

Ivan Martinez - Board President
Ivan Martinez – Board President

I wish you all a Happy Easter. The Spring Fling weekend is fast approaching and I hope that many of our members drive out for the weekend to enjoy all the activities scheduled. Woodhaven will be hosting pony and wagon rides, a petting zoo, fishing tournament, open air market, and tree sale. This is a great time for all our children to enjoy our outdoor wonderland. The month of May is right around the corner, so I would like to recognize the pillars of our families by saying “HAPPY MOTHER’S DAY.” Thank you for all the hard work, multi-tasking and loving you put forth unconditionally.

At the Board’s March 27th meeting we discussed the meaning behind “closing out a permit.” When our ESAC inspectors mark a permit as “closed” it means the project is completed by the Property Owner or their contractor. The permit being closed out does not mean the improvement was inspected for compliance. As the Property Owner you, and I, are responsible for knowing where our lot lines are and that the shed, RV, or whatever we are placing will meet the setback. If you are planning to develop or place any improvements, the best practice for finding your setback lines is to have a plat survey, but that can be expensive. Check with ESAC first, ask them to help you in determining your best course of action.

Social media is a great way to get information out to a large number of people. As an Association, we must be careful that the message we send out is correct, or at least that we have done our due diligence in finding accurate answers. I am concerned that the expectation on the Association and Board Members is that our response should be immediate. When I am asked to look into a matter, I want you to know I will take the time needed to properly research your request. For Board Members participating on social media there are added challenges because we are, or should be, held to a higher standard. Yes we are also Property Owners and have the right to our own opinion, but we also have to be careful our messages avoid being misinterpreted. This is a subject the Board has discussed and will continue to discuss in the months to come.

I chose to run for a seat on the Board not for status, but as a way to assist all our owners in decisions impacting everyone collectively; and, I am sure my co-Board Members share this goal. As your Board of Directors, our decisions impact everyone and need to always be fair and impartial. With seven different personalities, our opinions can go in many directions. As long as we are respectful of each other, our staff and our membership, our diversity is a good thing for the Association.

I encourage all Owners of record to attend the Board meetings. The purpose of the meetings are for the Board to conduct the business of the Association; as Owners you can observe and hear first-hand what is being discussed; you can ask questions under Member Business from the Floor. Meeting dates, times, and locations are posted on our webpage calendar.

May God bless you and I hope you all have a great season!

Ivan Martinez
Board of Directors President

Restricted Materials Processing Changes

Due to ongoing changes in the refuse industry, there are a number of items that have been defined as unacceptable material the waste hauler will not take. These items were designated as unacceptable for one of two reasons: either they are not accepted in the landfill for environmental reasons, or not accepted in the garbage truck for safety reasons. New nationwide restrictions have been, and will continue to be, instated. We will publish these changes as needed.

In order to give the Property Owners an option for disposing of some of these items, the Association has designated three dates when you can drop certain items off at the Maintenance Shop: Sunday, May 28th; Saturday, August 5th; Sunday, September 4th. The Maintenance Shop is located east of the Service Center on Woodhaven Drive.

Material we will accept MUST be generated from your lot; items brought in from off property will not be accepted. For those items not accepted by our waste hauler, or through this event, please check with your local and county authorities for disposal options. We have also included some resources in the list below.

You will be required to present your Property Owner pass before the material is unloaded. Contractors will not be allowed to participate in this event. Please refer to the materials list for limits and fees associated with certain items. Payment for items will be accepted as cash or check only at the Maintenance Shop.

The Association has the right to refuse any items and to close the drop off once we reach our capacity.

MATERIAL WE WILL ACCEPT
  • Appliances(white goods): refrigerators, freezers, ranges, water heaters, air conditioners, and humidifiers are all examples; 1 per lot
  • Electronics: laptops, monitors/keyboard; 3 per lot; $5.00 per item
  • Propane tanks: 20 pound cylinders only; 1 per lot
  • Concrete: we will only accept small amounts, for example, a wheelbarrow-sized load
    Furniture: we will accept all furniture unless it is determined to be a health hazard; 3 per lot
  • Metals:
    Large – lawn mowers, grills, swing sets, patio sets, picnic table; 1 per lot
    Small – lawn chairs, lawn ornaments, bird feeders; 5 per lot
  • TV: 1 per lot, $25.00
  • Microwave: 1 per lot, $5.00
  • Construction/demolition debris: we will only accept small amounts, for example, a wheelbarrow-sized load; limit 1 load per lot, or bring extra loads at a cost of $5.00 per wheelbarrow load. The material must be clean, no nails, spikes, staples, etc. Property Owners are required to obtain their own container from a waste hauler for construction or demolition projects generating larger amounts of debris
MATERIAL WE WILL NOT ACCEPT
  • Hazardous chemicals- paint thinner, turpentine, herbicides, pesticides, fertilizers, etc- contact your local recycler
  • Liquids of any kind- anti freeze, fuels, etc – contact your local O’Reilly’s, AutoZone, or car service center
  • Oils- motor oil, vehicle lubricants, cooking oils, etc- contact your local O’Reilly’s, AutoZone, Tire/Lube Center
  • Unsolidified paint – Oil based: contact your local recycler, Latex: cat litter or paint hardener to solidify (available at Woody’s True Value)
  • Tires – Tire Tracks, contact your local tire dealer
  • Batteries – Contact your local Radio Shack, Home Depot, Staples
  • Fluorescent bulbs – contact your local Home Depot, Lowes, or Battery Plus Bulbs center.

Any of the above items that are brought to the drop off will be marked by staff so their origin can be identified if found in an outlot or in or near a garbage container.

If you have any questions, you can contact Greg Dimmig at 815-849-5209.

Unacceptable Materials Drop-Off Changes

After two years of recovery efforts, we are scaling back our drop-off program to what it was originally intended for: disposal of items that were used at your Campsite, which are not accepted in the landfill or by our garbage hauler. When the drop-off program was started, we limited the quantity being disposed of to one pick-up truck, trunk load, or wheel barrel load per Campsite. After the tornado, the Board and administration wanted to help the membership in cleaning their properties by making the drop-off containers available whenever you needed, and for as much as you needed. In my opinion, this program was successful and made the disposal of debris happen much faster.

In addition to other items, we have accumulated approximately 1000 pieces of electronics, mostly TVs. The old tube TVs are no longer taken for scrap, they are not recyclable, and they can’t go to the landfill. Our collection has been generated from the Maintenance sponsored Material Drop-Off Program, abatements, and items left at Comfort Stations. Presently, we are working with our waste management company on a proposal to dispose of the hundreds of items currently being stored at the maintenance facility. Based on research and preliminary discussion with our waste hauler, the cost to dispose of these items is expected to be $10,000. Your cooperation in the success of this program is greatly appreciated.